HOOK NORTON PARISH COUNCIL
MINUTES OF THE MEETING OF HOOK NORTON PARISH COUNCIL HELD IN THE MEMORIAL HALL ON THURSDAY 13 SEPTEMBER 2018 at 7.30pm
Present: Councillors: Watkins, Hicks,Brotherston,Porter, Wilson, Henderson, Lewis, Muller, Shepherd, Mrs Watts (Parish Clerk) and 17 members of the public
|18/119||Apologies for Absence – Cllr Duggan, County Cllr Reynolds and District Cllr Brown.
|18/120||Declarations of Interest: Peter Lewis declared an interest in planning application 17/02292/F which has gone to Appeal – APP/C3105/W/18/3197197. David Shepherd declared an interest in discussions about the allotments as he is a tenant. Cllrs Watkins, Hicks and Wilson declared an interest in planning application 18/01409/F.
|Chairman’s Announcements: there were none.
|Minutes of the Meeting of the Parish Council held on 12 July 2018
Cllr Hicks proposed that the Minutes of the meeting of the Parish Council held on 12 July 2018 be resolved as a true and accurate record of the meeting. This was seconded by Cllr Muller and passed unanimously.
|Report of the Planning Co-Ordinator on Planning Applications – (Annex 1)
Eleven planning/TCA applications had been received since the last meeting. There were no objections.
Cherwell District Council (CDC) had granted eleven applications and refused one (18/00870/F).
|18/124||To Invite Members of the Public to Comment on Planning Applications: there were no matters arising.
|18/125||Reports of Working Groups|
· Cllr Wilson reported that HNSSC has asked that the Parish Council wait until negotiations with the landowners are complete before applying to CDC to make the land and clubhouse an Asset of Community Value.
· The temporary ‘goal posts’ in the play area are to be removed for safety reasons. Since children have used the ‘goal posts’ during the summer, Cllr Wilson proposed that the Parish Council consider purchasing some from Playdale. These could then be added to Playdale’s inspection schedule. This was seconded by Cllr Lewis and agreed unanimously. Cllr Wilson will obtain a quotation, to be considered at the next meeting.
|18/125/2||Cemetery and Allotments
· Bob Bickley has cut back the hedge on the road side of the allotments.
· At the request of Janet Collins (lay Minister), low and overhanging tree branches and bushes that are a hazard to coffin bearers have been trimmed back by Friends of Hook Norton Cemetery. Councillors thanked them for doing this.
· New dog signs have been erected in the cemetery asking residents to keep dogs on leads at all times and to clear up after them.
· A new bench has been purchased for the cemetery. It will be treated with teak oil before the winter,
· On 16 August, Eco Control Solution carried out more work on Japanese Knotweed in the cemetery. They confirmed that there was visible Japanese Knotweed on the river bank but all other areas appeared to be clear.
· There was a constructive and positive discussion between Councillors and allotment holders about subletting or assigning allotment plots. Cllrs made it clear that husbands, wives, partners, children etc. are welcome to help out on the family plot. Subletting a plot is where a plot holder lets someone use his/her plot in exchange for money or produce; assigning a plot is where a plot holder has let someone assume overall responsibility for their plot and claim to be the tenant.
|· Councillors pointed out that the Parish Council will only enter into correspondence and discussion with individuals regarding their own specific plot and how the tenancy agreement applies to their plot. The Parish Council will not enter into any discussion with allotment holders about a third party allotment holder or the Allotment Association.
· It is perfectly acceptable for people to have joint tenancy of a plot.
· Cllr Watkins apologised to an allotment holder for the Parish Council sending out a letter terminating his tenancy three days before his Notice period had expired. The termination has since been rescinded due to the plot now being in a satisfactory condition.
· The Parish Council will ask the HNAA to ensure that it has an accurate list of plot holders, which corresponds with the list of tenants held by the Parish Council.
· Kissing gates D’Arcy Dalton Way; the Parish Council has no objection to these being installed.
· Cllrs Brotherston and Wilson agreed to be the point of contact for any defibrillator issues/problems. They are not First-Responders.
|18/125/4||Hook Norton War Memorial Hall
· The missing roof tile has been replaced by Mike Hemmings.
· David Green, Bloxham has yet to paint an area of wall in the hall damaged by ingress of water last winter.
· Wendy Gordon has cleaned mould off walls behind the curtains. Councillors thanked her for doing this.
· New crockery has been purchased following the annual stock take.
· Tim Burchell has started to clear the War Memorial Hall garden to mark the 100thanniversary of the end of WW1.
· Two self-seeded trees are to be removed to preserve the wall they are damaging.
· The end of WW1 will also be marked by a village event in the War Memorial Hall on
· ‘Tommy’, purchased from the Royal British Legion, has arrived and will be put in the Memorial Hall garden soon.
· Cllr Brotherston is looking at the cost of installing Wi-Fi in the hall.
· The cost of heating oil continues to be a drain on Memorial Hall finances. Councillors considered raising the hire fee over the winter period to help off-set these costs. However, Councillors agreed that hire fees should remain at their current levels but that Hirers be asked to conserve as much heat as possible.
|Finance/Schedule of Receipts and Payments for Authorisation by the Council:
The Parish Clerk presented the schedules of receipts and payments for August totalling PC £7,890.90 & Memorial Hall £392.25 (Annex 2/3). Payments for September totalling PC £4,287.46 & Memorial Hall £281.81 (Annex 3/4). Cllr Hicks moved acceptance of the August payments detailed. This was seconded by Cllr Wilson and agreed unanimously. Cllr Brotherston moved acceptance of the September payments detailed. This was seconded by Cllr Hicks and agreed unanimously.
|Report on District Council Matters: District Cllr Hugo Brown reported:
CDC and OCC have now voted and approved that the joint CEO of both Council should be Yvonne Rees, who was previously CEO jointly of CDC and South Northants DC. Whilst this may seem merely a detail. It is incredibly important for the good of CDC as the CEO is very loyal to CDC and will not permit the joint working to be swamped by OCC. The whole process is very complex, time-consuming and requires formal voting on many issues.
Oxon Housing and Growth Deal – Cllr Barry Wood will be speaking on the production of a Joint Statutory Spatial Plan at a CPRE (Council for the Protection of Rural England) event on 17 Sept 7-9pm at Banbury Town Hall. Anyone interested is welcome to attend. Cllr Hudspeth will speak at a similar meeting on 24 Sept 7-9pm at Stanton St John Village Hall.
|Report on County Council Matters: County Cllr George Reynolds reported:
Council’s Fit for the Future programme – OCC needs to continue to make economic measures as the cost of adult and children’s social care continues to rise.
Talk of 900 redundancies is press hype. There will be job losses but the work already done indicates that OCC can improve resident interaction whilst cutting back on office costs.
OCC work to improve safety on the A361 will be announced soon. It will mean work to the Wykham Lane road junction, more safety surfacing and improved cycle tracks. It may not be what local councils want but neither they nor the elected Councillors were consulted before the works were agreed with the government that is providing most of the money.
Problems in Northamptonshire means CDC splitting from SNDC and the announcement that OCC and CDC will work together. OCC and CDC will have a joint CEO (Yvonne Rees) and trading standards, licencing and public health are working together.
The Parish Clerk had forwarded all correspondence to Councillors during the month and there were no matters outstanding.
|To Invite Questions and Comments from Members of the Public: there were none.
|AOB: Cllr Watkins advised the meeting that Hooky Players would like to use the hall more often and to enable them to do this they have suggestions for altering the stage area. They would like to attend the October meeting to show Councillors a model of their proposals. They would like to clear under the stage and will liaise with Guides and Brownies who use the area for storage.
|18/132||Confidential Item: Correspondence regarding an accusation against a Councillor was discussed.
The next Parish Council Meeting will be held on 11 October 2018 at 7.30pmin the Memorial Hall.
There being no further business Councillor Watkins thanked everyone for attending and closed the public meeting at 8.40pm.
Hook Norton Parish Council
Dated 11 October 2018