Present:      Councillors: Watkins, Hicks,Brotherston,Wilson (left at 8.12pm), Duggan, Matthews, Henderson, Lewis, Porter, Shepherd, District Cllr Brown (arrived at 8.17pm), Mrs Watts (Parish Clerk) and four members of the public

18/151 Apologies for Absence – Cllr Muller and County Cllr Reynolds


18/152 Declarations of Interest: Cllr Lewis declared an interest in planning application 17/02292/F which has gone to Appeal – APP/C3105/W/18/3197197.





Chairman’s Announcements:

The Chairman asked Councillors to stand for one minute’s silence in remembrance of all who have fallen during conflict.











Minutes of the Meeting of the Parish Council held on 11 October 2018 and Matters Arising

Cllr Watkins reported that issues arising from the use by Hook Norton residents of pathways on the new Taylor Wimpey estate are being dealt with by Taylor Wimpey and Cherwell District Council Planning Department.  The Parish Council can have no input into these matters.

Cllr Hicks proposed that the Minutes of the meeting of the Parish Council held on 11 October 2018 be resolved as a true and accurate record of the meeting.  This was seconded by Cllr Matthews and passed unanimously.







Report of the Planning Co-ordinator on Planning Applications – (Annex 1)

Five planning/TCA applications had been received since the last meeting.  There were no objections.

Cherwell District Council (CDC) had granted eight applications.


18/156 To Invite Members of the Public to Comment on Planning Applications: there were no matters arising.


18/157 Reports of Working Groups
18/157/1 Recreation

·       The Parish Council has agreed to purchase a goal post for the play area.  Cllr Wilson had obtained another quotation of £516 for a 12ft x 6ft post.  She will measure the area to ascertain exactly what size goal post is most suitable.


18/157/2 Cemetery and Allotments

·       Cllr Matthews has installed the new bench has in the upper cemetery.  Councillors thanked him for doing this.  The damaged one will be removed as soon as possible.

·       The entrance gates in the lower cemetery have been damaged.  Cllr Muller has carried out a temporary repair but a contractor is needed to complete the work.  Cllr Matthews is dealing with this.

·       Japanese Knotweed near the stream is proving difficult to eradicate as expected because of its location and further treatment will be needed in the spring.  A quotation of £950 plus VAT has been accepted for this additional work.


18/157/3 Environment

·       Grass Cutting Contract 2019 – 2021:  an advertisement for this contract has gone out.  The closing date/time for returning Tenders to the Parish Clerk is midday on 13 December.

·       Cllrs Henderson attended an open event at OCC Highway’s Deddington Depot on 13 October.  This operational centre is at the heart of highway repairs.

·       The bus shelter near The Sun Inn is in disrepair.  The Parish Clerk has asked Dave Smith to provide a quotation for repairs.



  ·       Residents of The Grange and The Sidings have thanked the PC for supplying two ‘20’s Plenty’ signs for their roads.

·       Cllr Porter will speak to Ben Acreman to ascertain what works have been carried out to PC owned trees identified by Sacha Barnes Ltd as needing urgent attention.

·       Some estate agents continue to put For Sale/To Let boards on public land despite having been written to by the Parish Council a number of times asking them to only put signs within the perimeters of the property they are selling or letting.  This is in contravention of the Town & Country Planning (Control of Advertisement) (England) Regulations 2007 and is attracting complaints from villagers and estate agents who refrain from using the highway to advertise their business alike.  In future, For Sale/To Let boards attached to road names, lampposts or put on public verges will be removed and disposed of immediately.

·       Councillors agreed that Cllr Shepherd could apply for a 30-day free trial of a mapping tool from parish-online.co.uk.


18/157/4 Hook Norton War Memorial Hall

·     The 100th anniversary of the end of WW1 will be observed by a village event in the War Memorial Hall on 10 November from 12 noon to 4pm.  A number of village groups will be there to mark the occasion and campanologists at St Peter’s Church will ring a quarter peal.  Cllr Lewis has received offers of donations of food for the day from The Village Shop and HN Butchers and thanks go to them for this.  Chris Alcock from HN Brass Band will play The Last Post after the tree planting ceremony.  Many children from the primary School have entered a painting competition.  All proceeds from the day will be sent to the Royal British Legion.

·     The Woodland Trust has provided two tree saplings, an oak and a birch, to be planted in the Memorial Hall garden in remembrance of 100thanniversary of the end of WW1.  Councillors thanked Cllr Hicks for collecting the saplings from Kennington, Oxford.

·     Wi-Fi has been installed in the hall.

·     Hooky Players have nearly completed the refurbishment of the stage.  Brownies, Guides, Film Society and Hooky Players have cleared out the storage area under the stage and there is now plenty of room for them to store items.  Councillors thanked them all for doing this.

·     The outside double doors to the left of the stage were faulty and have been repaired.

·     It has been reported that the roof appears to be leaking above the stage,

·     A User Group Meeting is planned for 3 April 2019.







Finance/Schedule of Receipts and Payments for Authorisation by the Council:

The Parish Clerk presented the schedules of receipts and payments for October totalling £7,195.01 for the Parish Council and £788.96 for the Memorial Hall (Annex 2/3).  Cllr Hicks moved acceptance of the payments detailed.  This was seconded by Cllr Brotherston and agreed unanimously.


18/159 Budget and Precept 2019 – 2020:  the Parish Clerk, having discussed the matter with the Chairman, had emailed a proposed budget for 2019-2020 to Councillors before the meeting (Annex 4).  Following a lengthy discussion Cllr Watkins proposed that the precept should remain at £80K next year. This would allow for an increase in the cost of grass cutting, repairs to walls, removal of Japanese Knotweed from the cemetery, maintenance of play areas on existing and new housing estates, maintenance of PC owned trees and other services which OCC is seeking to transfer to parishes.  Any spend over and above that will be taken from reserves.  This was seconded by Cllr Matthews and agreed unanimously.


18/160 Appointment of Internal Auditor 2018-2019:  Mr David Ralls AAT; ACCA, Springfield Avenue, Banbury carried out last year’s internal audits.    Cllr Watkins proposed that Mr Ralls be appointed again to inspect both the Parish Council and War Memorial Hall Trust accounts for 2018/2019.  This was seconded by Cllr Duggan and agreed unanimously.







Report on District Council Matters:  District Cllr Hugo Brown reported:

A Hook Norton resident became aware that their land was marked on CDC maps as being “Potentially Contaminated”.  This was an historical hangover and the “marker” was successfully removed.  If any other resident finds they have this issue, please let District Cllr Brown know.





















There was a full Council meeting on 30 October:

Chief Constable Francis Habgood and Deputy Police & Crime Commissioner Matthew Barber gave presentations.

There were two motions – (i) “deploring the Ministry of Justice decision to close Banbury Magistrates’ and County Court” – carried unanimously, (ii) “seeking assurance that Banbury Police Station will remain open for the foreseeable future” – this was not carried as there was no suggestion that it would close (CC Habgood had confirmed there were no plans to close it) and it was deemed to be “tokenistic” and “tilting at windmills” to object to something that was not on the cards.

Matters considered by the Executive at their meeting on 5 November:

District Sports Study Playing Pitch Strategy which will be used to create the Sports and Leisure Strategy for Cherwell which will be brought to the Executive in early 2019.

Revised Housing Allocations Scheme for the allocation of affordable rented housing in Cherwell.

Creation of a Cherwell Industrial Strategy.





Report on County Council Matters:  County Cllr George Reynolds had not submitted a report.  




The Parish Clerk had forwarded all correspondence to Councillors during the month and there were no matters outstanding.




To Invite Questions and Comments from Members of the Public:  there were none.




AOB: there was none.


The next Parish Council Meeting will be held on 13 December 2018 at 7.30pmin the Memorial Hall.


There being no further business Councillor Watkins thanked everyone for attending and closed the public meeting at 8.25pm.



Signed ……………………………………..

Hook Norton Parish Council

Dated 13 December 2018