HOOK NORTON PARISH COUNCIL

MINUTES OF THE MEETING OF HOOK NORTON PARISH COUNCIL HELD IN THE MEMORIAL HALL ON THURSDAY 11 JULY 2019

Present:        Councillors: Watkins, Hicks, Wilson, Muller, Shepherd and Mrs Watts (Parish Clerk).  There were no members of the public in attendance.

19/104 Apologies for Absence – Cllrs Duggan, Porter, Brotherston, County Cllr Reynolds and District Cllr Brown  
19/105 Declarations of Interest: there were none.  
19/106   Chairman’s Announcements: there were none.  
19/107 19/107/1     Minutes of the Annual General Meeting of the Parish Council held on 13 June 2019 Cllr Watkins proposed that the Minutes of the Annual General Meeting of the Parish Council held on 13 June 2019 be resolved as a true and accurate record of the meeting.  This was seconded by Cllr Hicks and passed unanimously.  
19/108 19/108/1   19/108/2 19/108/3   Report of the Planning Co-ordinator on Planning Applications – (Annex 1) Five planning/TCA applications had been received since the last meeting.  There were no objections. Cherwell District Council (CDC) had granted six applications. Cherwell District Council refused 19/00231/Q56 Brockford Farm, Tadmarton Heath; change of use of agricultural building to single dwelling.  
19/109 To Invite Members of the Public to Comment on Planning Applications: there were no matters arising.  
19/110 Reports of Working Groups
19/110/1 Recreation Cllrs Wilson had obtained quotations from suppliers, including Playdale, for replacing the broken gravity bowl.  Cllr Wilson proposed that an inclusive orbit roundabout should be purchased from Playdale at a cost of £9K.  Cllr Watkins seconded the proposal and it was passed unanimously.  The Parish Clerk will arrange for an order to be submitted.Cllr Wilson then proposed that a shelter from Playdale for the play area costing £6.6K should be purchased.  This would be somewhere for young and old to sit.  A suitable position on the site is still being considered.  Cllr Watkins seconded the proposal in principal and it was passed unanimously.Cllr Wilson proposed that a trim trail for adults costing £20k should be purchased for the site.  This purchase would attract a grant from Sport England (tbc).  Cllr Watkins seconded the proposal in principal and it was passed unanimously.  
19/110/2 Cemetery and Allotments A third party’s fence bordering the cemetery was damaged by a PC tree falling on it during a storm.  Cllr Hicks has contacted the owner in order to discuss repairs.Councillors thanked Friends of the Cemetery for skilfully repairing a broken bench.Current PC cemetery regulations were discussed (Annex 2).  Councillor Hicks proposed that the regulations should be adopted by the new Parish Council.  This was seconded by Cllr Wilson and passed unanimously.An allotment holder has been given Notice to her vacate plots as both are untidy and are not being cultivated.  This is despite being asked two months ago to bring the plots up to an acceptable level of tidiness and cultivation.An allotment holder has been asked to repair or remove a dilapidated green house.Once photographs have been taken, a letter will be sent to another allotment holder giving her Notice to bring her plot up to an acceptable level of cultivation.  
19/110/3 Environment The owner of Gilden Farm has kindly offered to arrange the repair of the damaged dog bin next to a gate into his field.  
19/110/4 Hook Norton War Memorial Hall Tim Burchell has been asked to apply weed killer around the base of the hall.Electric sockets, which should have been dealt with when Bannor carried out work earlier this year, have still not been replaced.  Cllr Brotherston to deal.The Memorial Hall roof is in disrepair and needs replacing.  Various options were discussed, including the need for roof insulation.  Cllr Watkins will get three quotations for the work.  It is hoped that a grant could be made available towards the cost.   
19/111 19/111/1       19/111/2 Finance/Schedule of Receipts and Payments for Authorisation by the Council: The Parish Clerk presented the schedules of receipts and payments for July totalling £3.175.54 for the Parish Council and £311.67 for the Memorial Hall (Annex 3/4).  Cllr Hicks moved acceptance of the payments detailed.  This was seconded by Cllr Wilson and agreed unanimously. The Parish Clerk had sent Councillors spend against budget figures before the meeting (Annex 5).  
19/112 Vacancies: Two vacancies exist on the Parish Council after the un-contested election in May.  The Parish Clerk has set in motion the legal procedure for advertising these positions (Annex 6).  Interested parties should contact the Parish Clerk via rosemary.watts@hnpc.org.uk.  
19/113 19/113/1       19/113/2   Environmental Action Plan: Cllr Muller had circulated ideas for improving the environment in Hook Norton that afternoon (Annex 7).  Following a long debate, Cllr Muller asked fellow Councillors to consider the document further and send their response to him before the September meeting so that a PC Action Plan can be agreed. Cllrs Muller and Shepherd will represent the PC at a HNLC open meeting on 23 July.  
19/114 19/114/1 Grass Cutting Contract: Following a long discussion Cllr Watkins asked the Parish Clerk to write to Thomas Fox Landscaping asking them to address areas in the contract which are not currently being mown or strimmed.  
19/115 Complaints Procedure: The PC’s complaints procedure was circulated to Councillors before the meeting (Annex 8).  Cllr Watkins asked that the new Parish Council approve the procedure.  This was seconded by Wilson and agreed unanimously.  
19/116 19/116/1 Report on District Council Matters:  District Cllr Hugo Brown had reported as follows: The Executive Meeting of 1 July: Joint Housing and Homelessness Strategy for Vulnerable Young People and Families in Oxon – the Executive voted to adopt this Strategy.CDC’s Contributions to the Oxon Adult Homeless Pathway – the Executive voted to continue contributions of £83,930 per year for the 2 years 2020/21 and 2021/22.   Further information can be found on CDC’s website or contact Cllr Brown for information.  
19/117 19/117/1 Report on County Council Matters:  County Cllr George Reynolds had reported: OCC will be undertaking a series of highway safety improvement works on the A361 between Chipping Norton and Banbury from 8 July until March 2020.  
19/118 19/118/1           19/118/2     Correspondence: OCC wrote to the Parish Council that afternoon asking for Councillors’ comments on a request to have a path laid from steps at the rear of a house in The Glebe onto Sibford Road.  Councillors were unanimous in opposing this request.  To allow it would be to set a precedent for other residents in the road requesting and being allowed paths leading directly on to the Sibford Rd.  The aesthetics of the area would then be seriously spoiled.  The Parish Clerk will reply to OCC stating that the PC will not support the application. The Parish Clerk had forwarded all other correspondence to Councillors during the month and there were no matters outstanding.    
19/119   To Invite Questions and Comments from Members of the Public: there were none.
19/120   AOB: there was none.  

The next Parish Council Meeting will be held on Thursday, 12 September 2019 at 7.30pm.  Councillors were reminded that there is no Parish Council meeting in August.

There being no further business Councillor Watkins thanked everyone for attending and closed the public meeting at 9.00pm.

Signed ……………………………………..

Hook Norton Parish Council

Dated 12 September 2019