HOOK NORTON PARISH COUNCIL

MINUTES OF THE MEETING OF HOOK NORTON PARISH COUNCIL HELD IN THE MEMORIAL HALL ON THURSDAY 12 JULY 2018 at 7.30pm

Present:          Councillors: Watkins, Hicks,Brotherston,Porter, Wilson, Duggan, Muller, Shepherd, Mrs Watts (Parish Clerk) and two members of the public

 

18/102 Apologies for Absence – Cllr Matthews, County Cllr Reynolds and District Cllr Brown.

 

18/103 Declarations of Interest: Cllr Shepherd declared an interest in HN Low Carbon Group of which he is a member.  Cllr Wilson declared an interest in HN Sports and Social Club to which she is Treasurer.

 

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Chairman’s Announcements:

Taylor Wimpey and Thames Water have assured the Parish Council that the Bourne Lane development has an effective sewerage system, which is piped through the estate to a pumping station from where it is pumped to an outfall in Bourne Lane at the Rectory Rd junction. There have been one or two problems with the disposal of sanitary items, nappies and wet wipes down toilets and Taylor Wimpey have been undertaking a leaflet campaign advising residents what should and should not be put down the toilet.

The pumping station is fitted with a telemetry system which monitors what is happening there.  The contractor will know instantly if there is a problem and will send out a maintenance crew to respond.  The system is fitted with back-up batteries, so even a complete power failure will not stop the message being sent.

Slurry from the local farm continues to be disposed of by transporter.

The Parish Council website is now fully functional. Councillors thanked Cllr Brotherston for designing it. https://hnpc.org.uk

 

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Minutes of the Meeting of the Parish Council held on 14 June 2018

Cllr Wilson proposed that the Minutes of the meeting of the Parish Council held on 14 June 2018 be resolved as a true and accurate record of the meeting.  This was seconded by Cllr Porter and passed unanimously.

 

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Co-option:

The Parish Clerk confirmed that the candidate for a vacancy on the Parish Council was qualified to become Councillors and was not disqualified as set out in the LG Act 1972 S79 and S80.

Cllr Watkins proposed that Mr Peter Lewis be co-opted to the Parish Council.  This was seconded by Cllr Wilson.

Mr Lewis was welcomed to the Council table and asked to complete Declarations of Acceptance of Office.  He was also asked to complete Register of Members’ Interests forms, to be returned to the Parish Clerk within one week.  The Clerk will send him copies of the Parish Council’s Code of Conduct and Standing Orders.

Cllr Brotherston will implement a PC email account for him.

 

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Allocation of New Councillors to Working Groups:

Cllr Watkins asked Cllr Lewis to join the Memorial Hall Working Group.

 

18/108 Community Housing Project:Catherine Ryan gave Councillors a brief update on the Community Housing Project (Annex 1).  A change of staff at Cherwell DC has slowed down the project but things are now back on track.

 

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Report of the Planning Co-Ordinator on Planning Applications – (Annex 2)

Three planning/TCA applications had been received since the last meeting.  There were no objections.

Cherwell District Council (CDC) had granted four applications.

 

18/110 To Invite Members of the Public to Comment on Planning Applications: there were no matters arising.

 

Initials……………………….

 

18/111 Reports of Working Groups
18/111/1 Recreation

·       There was a general discussion about HN Sports and Social Club (HNSSC) needing S106 monies from CDC, though short-term leases may cause some difficulty in this regard.  The Parish Council agreed to apply to CDC to make the land and club house (a crown jewel in the HN Neighbourhood Plan) an Asset of Community Value.  The Parish Clerk will write to inform the landowners.

 

18/111/2 Cemetery and Allotments

·       The stone wall in the cemetery has been repaired.

·       Green Gym will tidy up the area by the new wall in the autumn.

·       Hedges around the allotments need cutting back.  The Parish Clerk will speak to Bob Bickley.

·       Letters to certain allotment holders has seen an improvement in the upkeep of plots in most cases.  Further letter have been sent to tenants who are not keeping their plots tidy or whose sheds need repairing or replacing.  The tenancy of one plot holder has been terminated.

 

18/111/3 Environment

·       Banbury Plant Hire has put down hard-core by the bottle banks in the HNSSC car park.  Councillors thanked Cllr Matthews for arranging this.

·       Cllr Matthews has installed a newly purchased bench on the green opposite the Pear Tree Inn.  This replaces the one damaged by a car last December.  Councillors thanked Cllr Matthews for dealing with this.

·       Councillors held an Environmental Champions meeting on 20 June 2018 (Annex 3).  The meeting was called to ascertain who is currently giving of their time and efforts in working for the community, the areas they cover and to hopefully encourage others to come on board.  The PC is currently putting together a comprehensive list of jobs that need completing throughout the village.  Please contact david.shepherd@hnpc.org.uk if you would like to volunteer to help.

 

18/111/4 Hook Norton War Memorial Hall

·       Work will be carried out on the War Memorial Hall garden over the next few months to mark the 100th anniversary of the end of WW1.  Councillors took the opportunity to walk around the garden to gauge what work needed doing.

·       Cllr Watkins proposed that the hire fees for 2019 will remain unchanged. This was seconded by Cllr Duggan and approved unanimously.

·       Catering teapots and a hot water urn have been purchased for the kitchen.

·       The end of WW1 will also be marked by a village event in the War Memorial Hall on 10 November.  Hook Norton Literature Group has offered to contribute appropriate readings on the day.  Offers from other village groups to mark the event would be very welcome – contact rosemary.watts@hnpc.org.uk

·       David Green, Bloxham has yet to paint an area of wall in the hall damaged by ingress of water during the winter.  There is some confusion over what colour David Green applied to the walls when it was decorated.  He will be asked to match the paint as best he can.

·       Councillors agreed in principle to have Wi-Fi installed in the hall.  Cllr Brotherston will look at the monthly cost.

 

18/112 Standing Orders / Code of Conduct: the Parish Clerk had re-issued the Parish Council’s Approved Standing Orders and Code of Conduct to Councillors before the meeting.
(Annex 4). 
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Finance/Schedule of Receipts and Payments for Authorisation by the Council:

The Parish Clerk presented the schedules of receipts and payments for July 2018 totalling £4,928.39 for the Parish Council (Annex 5) and £357.03 for the Memorial Hall (Annex 6).  Cllr Hicks moved acceptance of the payments detailed.  This was seconded by Cllr Duggan and agreed unanimously.

 

 

Initials……………………….

 

 

 

 

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Report on District Council Matters:  District Cllr Hugo Brown reported that the following items will be discussed at the Full Council Meeting on 16 July:

Motion to Guarantee Interviews to Veterans – these would be defined as those about to leave HM Armed Forces or who have done so in the past three years.  Other Councils have similar schemes and the intention is to “demonstrate [CDC’s] commitment to the Armed Forces Covenant”.

Motion re; Modern Slavery – this “calls on the Government to increase the amount of support provided to survivors from 45 days to 12 months”.  In addition (i) [CDC’s] contractors would be required to comply with the Modern Slavery Act 2015, (ii) challenge any abnormally low-cost contract tenders, (iii) highlight to suppliers that contracted workers are free to join a Trade Union, (iv) highlight whistle-blowing policies of both CDC and its suppliers, (v) refer to the National Crime Agency any supplier giving cause for concern.

To consider the ‘divorce’ from South Northants and the possible ‘engagement’ to Oxfordshire County Council.

To formally adopt the Cherwell Residential Design Guide.

To advance the Cherwell Community Lottery.

 

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Report on County Council Matters:  County Cllr George Reynolds reported:

The appointment of a joint CEO with OCC appears to be going ahead.  This has been driven by problems in Northamptonshire and will lead to joint working and joint use of buildings.

The Minerals and Waste Plan is moving through the system but does not affect Hook Norton.

There is to be a police forum in Deddington.

The Parish Clerk should soon receive an email handbook stating OCC Highway’s processes and how they prioritise their work.  There will also be a questionnaire about highways.  A recent press release seems to indicate that concerns about the state of our roads is being taken seriously at last, with more money for potholes being made available and a 5-year capital plan to improve our roads.

 

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Correspondence:

The Parish Clerk had forwarded all correspondence to Councillors during the month and there were no matters outstanding.

 

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To Invite Questions and Comments from Members of the Public:  there were none.

 

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AOB: there were no matters arising.

 

 

The next Parish Council Meeting will be held on 13 September 2018 at 7.30pmin the Memorial Hall. Please note that there is no meeting in August.

 

There being no further business Councillor Watkins thanked everyone for attending and closed the public meeting at 8.45pm.

 

 

Signed ……………………………………..

Hook Norton Parish Council

Dated 13 September 2018