MINUTES OF THE MEETING OF HOOK NORTON PARISH COUNCIL HELD IN THE MEMORIAL HALL ON THURSDAY 14 FEBRUARY 2019 at 7.30pm

Present:        Councillors: Watkins, Hicks, Lewis, Porter, Henderson, Shepherd, Brotherston, County Cllr Reynolds, District Cllr Brown, Mrs Watts (Parish Clerk) and four members of the public

19/014 Apologies for Absence – Cllrs Muller, Wilson, Duggan and Matthews

 

19/015 Declarations of Interest: Cllr Hicks declared an interest in planning application 19/00095/F, 35 The Bourne.

 

19/016

 

Chairman’s Announcements:there were none.

 

19/017

 

19/017/1

 

19/017/2

 

 

 

Minutes of the Meeting of the Parish Council held on 10 January 2019 and Matters Arising

Hooky Players should read Hook Norton Film Society at 19/007/4.  The Minutes were amended.

Cllr Hicks proposed that the Minutes of the meeting of the Parish Council held on 10 January 2019 be resolved as a true and accurate record of the meeting.  This was seconded by Cllr Shepherd and passed unanimously.

 

19/018

19/018/1

 

 

 

 

 

19/018/2

19/018/3

 

Report of the Planning Co-ordinator on Planning Applications – (Annex 1)

Fifteen planning/TCA applications had been received since the last meeting. Councillors objected to 19/00084/F,conversion of a new barn at Fant Hill Farm into a dwelling.  The Parish Council had received written concerns from a resident in East End about 19/00068/F, two storey side and rear extensions at The Hollies, East End.  Councillors agreed that the application should adhere to HNNP CC1, CC2 and CC3 and that the conservation area must be taken into account.  The Parish Clerk had written to CDC expressing these concerns.

Cherwell District Council (CDC) had granted four applications. There were no objections.

19/00142/LB had been withdrawn by the applicant – Scotland House, Round Close Rd, replace railings and pedestrian iron gates

 

19/019 To Invite Members of the Public to Comment on Planning Applications: a resident expressed his objections to planning application 19/00068/F, two storey side and rear extensions at The Hollies, East End.

 

19/020 Reports of Working Groups
19/020/1 Recreation

·        There is a fault on the zip-wire.  Playdale were notified before Christmas and the equipment has been put out-of-action until parts have been obtained and they are able to repair it.

 

19/020/2 Cemetery and Allotments

·       Cllr Matthews will carry out repairs to the entrance gate in the lower cemetery next week.

·       A mature lime tree has fallen in the cemetery into a neighbouring field.  Cllr Watkins proposed that Ben Acreman’s quote of £550 to remove it be accepted.  This was seconded by Cllr Hicks and agreed unanimously.  Part of a neighbour’s fence was damaged by the falling tree and negotiations to repair or replace it are underway.

·       Fencing in the cemetery – Mr & Mrs Winwright had written to the Parish Council asking if they could replace the low wire fence on Parish Council land with a taller picket fence to give them more privacy.  The Parish Council has sought advice on this matter and is waiting for a reply.

·       Invoices for allotment rents will be sent out at the end of February, payable by 1 April.

 

19/020/3 Environment

·       Grass Cutting Contract 2019 – 2021:  Two tenders had been received and evaluated.  Following a discussion Cllr Shepherd proposed that the 3 year contract be awarded to Thomas Fox Landscaping.  This was seconded by Cllr Brotherston and agreed by four other Councillors.  Cllr Watkins voted against the proposal.  The Parish Clerk will contact both parties who submitted Tenders and send a contract to Thomas Fox Landscaping for signature.

·       Cllr Muller is obtaining a quotation for a tree to replace the cherry tree recently felled in the play area because of storm-damage and disease.

·       The fence to the side of the footbridge at Bury Croft Rd is in disrepair.  Cllr Shepherd will endeavour to find out who owns the fence.

·       The PC has received a report that people are dumping rubbish in the stream at Bury Croft.  This is not only damaging to the environment but it blocks the flow of water when water levels rise.  People are respectfully asked to dispose of their rubbish in CDC wheelie bins or at one of the CDC tips.

·       Councillors had no objection to a request from Ms Dawes, 6 The Glebe for hard standing from the dropped-kerb across the verge to her property being laid by CDC.

·       An Environmental Champions meeting will take place in June (date to be agreed).

 

19/020/4 Hook Norton War Memorial Hall

·     After last month’s meeting, Cllr Matthews has withdrawn his offer to pay for a WW1/WW2 memorial stone for the Memorial Hall garden.

·     A quotation has been received from Bannor Electrical of £903.02 for new safety/exit lights and £709.31 for ambient wall lighting.  Councillors will consider this matter again in the new financial year.

·     There appears to be a fault with the remote timer for the heating.

·     Free wi-fi has been set up in the hall – there is no password.

·     Cllr Watkins thanked Cllr Matthews for taking delivery of a WW1 bench for the garden and agreeing to install it.  Cllr Matthews will do this in the next few days.

·     Cllr Lewis is going to order a replacement first aid box.

·     A User Group Meeting will be held on 3 April 2019.  The Parish Clerk will notify Users.

 

19/021

19/021/1

 

 

 

19/021/2

 

 

 

 

 

19/021/3

 

 

 

 

19/021/4

 

 

 

 

19/021/5

 

 

 

 

19/021/6

Assets of Community Value

Hook Norton Village Shop & Post Office:  Cherwell DC determined on 17 January 2019 that the Village Shop and Post Office does meet the relevant criteria specified in the Localism Act 2011 and that it has been added to the list of assets of community value maintained by the District Council.

Hook Norton Library & Norman Matthews Hall:  CDC has notified the Parish Council that although Hook Norton Library & Norman Matthews Hall is on the Assets of Community Value Register, its five-year inclusion on that Register comes to an end in March. Cllr Watkins proposed that the Parish Clerk submit a further application so that the property remains on the Register for the next five years.  This was seconded by Cllr Hicks and agreed unanimously.

Hook Norton Playgroup: CDC has notified the Parish Council that although Hook Norton Playgroup is on the Assets of Community Value Register, its five-year inclusion on that Register comes to an end in March.  Cllr Watkins proposed that the Parish Clerk submit a further application so that the property remains on the Register for the next five years.  This was seconded by Cllr Hicks and agreed unanimously.

The Sun Inn, Hook Norton: CDC has notified the Parish Council that although The Sun Inn, Hook Norton is on the Assets of Community Value Register, its five-year inclusion on that Register comes to an end in March.  Cllr Watkins proposed that the Parish Clerk submit a further application so that the property remains on the Register for the next five years.  This was seconded by Cllr Hicks and agreed unanimously.

The Pear Tree Inn, Hook Norton: CDC has notified the Parish Council that although The Pear Tree Inn, Hook Norton is on the Assets of Community Value Register, its five-year inclusion on that Register comes to an end in March.  Cllr Watkins proposed that the Parish Clerk submit a further application so that the property remains on the Register for the next five years.  This was seconded by Cllr Hicks and agreed unanimously.

Cllr Watkins proposed that The Gate Hangs High be added to the ACV list.  This was seconded by Cllr Hicks and agreed unanimously.  The Parish Clerk will submit an application.

19/022

19/022/1

 

 

 

 

 

 

 

 

 

 

19/022/2

 

 

 

 

 

19/022/3

Parish Council Elections:

Hook Norton Parish Council is scheduled for elections this May.  To stand as a candidate in a district or parish election, there are certain qualifications that you must meet.  You must be 18 years old or over on the day you submit your nomination and be either a:

·       UK or Commonwealth citizen

·       citizen of the Irish Republic

In addition you must also have lived, worked or been registered in the district or parish for the whole of the previous 12 months.

You are not allowed to stand as a candidate if:

·       you already work for the district or parish council

·       are subject to bankruptcy restrictions

·       have within the last five years been sentenced to a prison term of three months.

The Notice of Election will be put up on Tuesday 26 March 2019which means that CDC will accept delivery of nomination papers, which MUST be by hand, weekdays between 10.00am and 4.00pm from Wednesday 27 March to Wednesday 3 April at Bodicote House.  The absolute deadline for the submission of papers is 4.00pm on Wednesday 3 April 2019. Nomination papers (available from CDC) can be handed in by someone other than the candidate (e.g. partner, family member or friend).

The Parish Clerk will be notified as soon as CDC is able to after 4.00pm on Wednesday 3 April if the election is contested or not.  If contested, the Polling Day will be Thursday 2 May.  The count of ballot papers will take place at Spiceball Leisure Centre on Friday 3 May.

 

 
19/023

19/023/1

Heath Allotment Trust:

There is a vacancy on the board of trustees of the Heath Allotment Trust.  Cllr Brotherston proposed that Deborah Weaver be appointed as a trustee to fill the vacancy. This was seconded by Cllr Watkins and agreed unanimously.

 

 
19/024

19/024/1

 

 

 

19/024/2

Finance/Schedule of Receipts and Payments for Authorisation by the Council:

The Parish Clerk presented the schedules of receipts and payments for February totalling £7,382.58 for the Parish Council and £1,033.55 for the Memorial Hall (Annex 2/3).  Cllr Hicks moved acceptance of the payments detailed.  This was seconded by Cllr Henderson and agreed unanimously.

The Parish Clerk had provided Councillors with spend against budget details before the meeting (Annex 4).

 

 
19/025

19/025/1

 

 

 

19/025/2

 

Report on District Council Matters:  District Cllr Hugo Brown reported:

The Oxfordshire Joint Statutory Spatial Plan was adopted at the Executive meeting on 4 February (brief details at Annex 5). Shortened to Oxfordshire Plan 2050, full details can be found on the CDC website. He encouraged residents to engage with the consultation which will be widely advertised.

Work on Castle Quay 2 will start on 18 February. The project will take two years to complete.

 

 
19/026

19/026/1

 

Report on County Council Matters:  County Cllr George Reynolds reported:

An increase of 2.99% to Oxfordshire County Council’s 2019-2020 budget has been agreed.

 
19/027

19/027/1

 

 

Correspondence:

The Parish Clerk had forwarded all correspondence to Councillors during the month and there were no matters outstanding.

 

19/028

 

To Invite Questions and Comments from Members of the Public:  a resident asked if new lighting for the Memorial Hall could be brought forward from the next financial year.

 

19/029

 

AOB: there was none.

 

The next Parish Council Meeting will be held on 14 March 2019 at 7.30pmin the Memorial Hall.

There being no further business Councillor Watkins thanked everyone for attending and closed the public meeting at 8.27pm.