HOOK NORTON PARISH COUNCIL

MINUTES OF THE MEETING OF HOOK NORTON PARISH COUNCIL HELD IN HOOK NORTON PRIMARY SCHOOL ON THURSDAY 12 DECEMBER 2019

Present:      Councillors: Watkins, Hicks, Brotherston, Wilson, Porter, Duggan, Shepherd, Noviss, County Cllr Reynolds, District Cllr Brown (left 8.33pm) and Mrs Watts (Parish Clerk).  There were four members of the public in attendance.

19/179 Apologies for Absence – Cllrs Matthews and Muller  
19/180 Declarations of Interest: Cllrs Shepherd and Noviss declared an interest in the review of Allotment Fees; Cllr Shepherd declared an interest in a request for a grant from the Village Museum.  
19/181 19/181/1   19/181/2     Chairman’s Announcements: A vacancy exists on the Parish Council.  Anyone wishing to be nominated should register their interest with the Parish Clerk rosemary.watts@hnpc.org.uk . Councillors are respectfully requested to respond to emails from the Chairman, other Councillors and the Parish Clerk in a timely manner.  
19/182 19/182/1     Minutes of the Meeting of the Parish Council held on 14 November 2019 Cllr Hicks proposed that the Minutes of the Meeting of the Parish Council held on 14 November 2019 be resolved as a true and accurate record of the meeting.  This was seconded by Cllr Duggan and passed unanimously.  
19/183 19/183/1           19/183/2 19/183/3     Report of the Planning Co-ordinator on Planning Applications – (Annex 1) Four planning/TCA applications had been received since the last meeting.  Five Councillors objected to planning application 19/02562/F-19/02563/LB, East End Farmhouse – extension to farmhouse, alterations to potters barn including sub-division to form 3 No. new dwellings, new roof and alterations to Kiln House, new pool changing room/shower room/ WC and plant room.  Cllrs Duggan and Hicks had no objection to the application.  Councillor Noviss abstained from voting.  Cherwell District Council had granted five applications. APP/C3105/W/19/323490 – Brockford Farm, Tadmarton Heath Rd. An Appeal has been submitted by the applicant to the Secretary of State.  
19/184 To Invite Members of the Public to Comment on Planning Applications: a resident spoke to Councillors about a number of concerns that he has for application 19/02562/F–19/02563/LB; East End Farmhouse – extension to farmhouse, alterations to potters barn including sub-division to form 3 No. new dwellings, new roof and alterations to Kiln House, new pool changing room/shower room/ WC and plant room.  
19/185 Reports of Working Groups
19/185/1 Recreation Four fruit trees will be planted alongside the fence on the eastern side of the play area in the next few weeks.Playdale are now on site and have commenced groundwork for the new inclusive orbit and shelter.Cllr Wilson is obtaining quotations for replacement bark.  
19/185/2 Cemetery and Allotments The tree stump in the cemetery has still to be removed.The Parish Clerk is waiting for a response from the insurers regarding storm damage to a fence.There are five people on the allotment waiting list.
19/185/3 Environment A request has been received for a bus shelter to be installed at Ironstone Hollow.  This will be discussed at the January meeting. 
19/185/4 Hook Norton War Memorial Hall Cllr Brotherston has been asked to arrange for an outside down-lighter to be put over the War Memorial engraved stone at the front of the building.Cllr Watkins is setting up a group of like-minded who want to see the hall thrive and survive (i.e. Friends of Hook Norton War Memorial Hall).  Anyone interested in joining this group should contact Cllr Watkins via amanda.watkins@hnpc.org.ukFriends of the Memorial Hall will meet in the hall on 29 April 2020.A User Group meeting will be held in the hall on 8 April 2020.  
19/185/5 Environmental Action Group Cllr Muller had not submitted a report.  
19/186 19/186/1       19/186/2   Finance/Schedule of Receipts and Payments for Authorisation by the Council: The Parish Clerk presented the schedules of receipts and payments for December totalling £3,793.01 for the Parish Council and £897.74 for the Memorial Hall (Annex 2/3).  Cllr Porter moved acceptance of the payments detailed.  This was seconded by Cllr Hicks and agreed unanimously. The Parish Clerk had sent Councillors spend against budget figures before the meeting (Annex 4).  
19/187 Cemetery Fees 2020:  Cemetery Fees 2020; Cllrs Duggan and Hicks had discussed cemetery fees before the meeting and had concluded that with a 2% increase Hook Norton fees are in line with other areas.  Cllr Duggan had circulated a proposed table of fees for 2020 before the meeting (Annex 5). Cllr Duggan proposed that the table of fees for 2020 be accepted.   This was seconded by Cllr Watkins and agreed unanimously.  The Parish Clerk will notify local undertakers/stonemasons.  
19/188 Allotment Rents 2021-2022:  Allotment Rents 2021/2022; Cllrs Duggan and Hicks had discussed the allotment rents before the meeting.  Cllr Duggan proposed that the fees for 2021/22 should be increased to £26 for a full plot and £15.30 for a half plot (Annex 6).  The motion was seconded by Cllr Watkins and agreed unanimously.  Cllrs Shepherd and Noviss, having declared an interest, did not vote.   
19/189 Bourne Lane Play Area and Attenuation Basin:  the developers want to hand over the play area and attenuation basin to either Cherwell District Council or the Parish Council.  The developers have not replaced any of the large trees which died over the summer of 2018.  The attenuation basin could, in the future, lead to claims from householders if the area should flood.  Cllr Watkins proposed that the Parish Council should refuse to accept ownership of both the play area and the attenuation basin and ask Cherwell District Council to accept responsibility.  The motion was seconded by Cllr Duggan and passed unanimously.  The Parish Clerk will notify Cherwell District Council.  
19/190 Proposed Orchard in the Graveyard of the Baptist Church – Stephanie Klejdys:  Ms Klejdys spoke on behalf of Incredible Edible Hooky (IEH).  The Baptist graveyard will be closed when the few remaining plots have been allocated.  The Baptist Minister has agreed that IEH (Orchard Group) can plant a third of the graveyard with native fruit trees.  Existing and un-readable gravestones will be used to form a pathway through to a seating area.   IEH will hold an open evening on 27 February 2020 to engage residents.  Cllr Watkins proposed that the Parish Council should pay for several fruit trees.  The motion was seconded by Cllr Porter and agreed unanimously.  
19/191 19/191/1       19/191/2 Verges and Planters: Cllr Noviss asked if the Parish Council would consider replacing a row of dead trees on Chipping Norton Road.  Cllr Shepherd established from the newly issued ‘Mappa Hooky’ that the trees were outside the Hook Norton Parish boundary.  The Parish Council of Great Rollright should be approached. Cllr Noviss asked if Councillors would consider putting flower/shrub planters at the entrances to the village.  Cllr Watkins asked Cllr Noviss to obtain quotations for eight planters and to present details to the January 2020 meeting.  Permission to install them on the highway will need to be obtained from Oxfordshire County Council.  
19/192 VE Day 75th Anniversary – May 2020:  The Parish Council will mark this anniversary in the Memorial Hall on 8 and 9 May.  Cllrs Wilson and Porter are co-ordinating events with other organisations in the village.  Cllr Wilson has had a response from two organisations so far.  She will meet with James Clark from Hook Norton Brewery in January to discuss his ideas.    
19/193 19/193/1 19/193/1/1       19/193/1/2       19/193/2   Report on District Council Matters:  District Cllr Hugo Brown reported as follows: Executive Meeting on 2nd Dec: Delegation of Energy Efficient Powers from OCC to CDC – in future, CDC will carry out enforcement of Energy Performance Certificates and Minimum Energy Efficiency Standards. This is a natural evolution of the new joint CDC/OCC working relationship (now that the old joint CDC/South Northants working relationship is dead). Council Tax Reduction Scheme 2020/21 – Council Tax discounts/premiums to remain unchanged i.e. 1) 0% discount for 2nd homes; 2) 25% discount on empty homes for 6 months, 0% thereafter; 3) 25% discount on homes undergoing major repair for 12 months, 0% thereafter; 4) 100% premium on homes empty for more than 2 years. The next full Council Meeting is on 16 December.  Councillors will debate a new motion relating to the Oxford/Cambridge motorway.  Cllr Brown will maintain his ‘open mind’ vote.    
19/194 19/194/1   19/194/2 19/194/3 19/194/4 Report on County Council Matters:  County Cllr George Reynolds reported as follows: Oxfordshire County Council will increase their budget by 4%. This will be spent mainly on adult and children’s services. Joint working between OCC and CDC continues The ‘green agenda’ is at the top of Oxfordshire County Council’s list of priorities. Councillors confirmed that roads drains in the village remained effective, other than on the corner of The Bourne Lane, which floods quite badly.    
19/195 19/195/1 19/195/2     19/195/3     Correspondence: The Parish Clerk had forwarded all correspondence to Councillors during the month. Cllr Watkins had received a letter from Victoria County History of Oxfordshire requesting a £10k grant towards publishing a full history for every town, parish and village in the county.  To be discussed at the January meeting. The Chairman had received a copy of an email sent to the Parish Clerk from the owner of 6 The Glebe.  Cllr Watkins will respond to the writer in due course.    
19/196 19/196/1         19/196/2   To Invite Questions and Comments from Members of the Public: A resident raised serious concerns about the increasing number of Airbnb properties which are springing up throughout the village. Councillors agreed that the matter could become a problem. County Cllr Reynolds said that noise or un-sociable behaviour from these properties should be reported to District Cllr Brown or to CDC’s Environment Department.  District Cllr Brown is already looking at Airbnb issues which are being experienced in a nearby village. RJR Freeman Homes purchase Stapenhill House in the summer and are developing the site.  Mr Rob Freeman asked Councillors whether or not they had considered allowing RJR Freeman to put 3 footpaths across Parish Council owned land at the back of the property.  Cllr Brotherston confirmed that the Parish Council owned the strip of land but that until any Conditions appertaining to the land could be studied, no decision could be made.  
19/197 19/197/1   AOB: Cllr Watkins had received a request from the Village Museum asking for a grant of £350 to allow the Curator purchase OS maps of the village from 1881 – 1990. These would be held in the village archive as a resource for the local community and would complement the 1922 OS maps already held. Cllrs Watkins proposed that the grant be accepted in principle, to be ratified at the January meeting.  ‘Funded by Hook Norton Parish Council’ to be annotated on the maps. This was agreed unanimously. Cllr Shepherd, having declared an interest, did not vote.

The next PC Meeting will be held on Thursday, 9 January 2020 at 7.30pm in the War Memorial Hall.

There being no further business Councillor Watkins thanked everyone for attending and closed the public meeting at 8.55pm.

Signed ……………………………………..

Hook Norton Parish Council

Dated 9 January 2020