Present:        Councillors: Watkins, Hicks,Brotherston,Wilson, Porter, Henderson, Muller, Shepherd, County Cllr Reynolds, District Cllr Brown (arrived 7.55pm), Mrs Watts (Parish Clerk) and one member of the public

19/047 Apologies for Absence– Cllrs Matthews and Duggan


19/048 Declarations of Interest:  Cllr Porter declared an interest inplanning application19/00471/ADV – retrospective site branding and sales signage – land in Sibford Rd.




Chairman’s Announcements:Charles Henderson, a parish councillor for a number of years, had decided to retire from the post and not stand for re-election. Councillors thanked him for his valuable contributions to the Parish Council and wished him a happy retirement.  Peter Lewis, a Councillor since July 2018, had resigned from the Parish Council. Councillor Watkins thanked him for his contribution to Council business during that time.






Minutes of the Meeting of the Parish Council held on 14 March 2019

Cllr Wilson proposed that the Minutes of the meeting of the Parish Council held on 14 March 2019 be resolved as a true and accurate record of the meeting.  This was seconded by Cllr Brotherston and passed unanimously.














Report of the Planning Co-ordinator on Planning Applications – (Annex 1)

Five planning/TCA applications had been received since the last meeting.

19/00399/F & 19/00400/LB – the Parish Council asked that a Condition be placed against the conversion of a barn at The Blackbird, Chapel Street – the proposed development should not be used as a stand-alone dwelling in its own right or sold separately.

19/00471/ADV – retrospective site branding & sales signage, land in Sibford Rd – Councillors had received complaints about the noise generated from flags flapping in the wind.  Cllrs also felt that the flags were unnecessary and out of keeping with the village environment.

Cherwell District Council (CDC) had granted ten applications.

Cherwell District Council refused two planning applications 19/00084/FFant Hill Farm – convert agricultural building into dwelling; 19/00105/TPO4 The Sidings – fell Oak tree (TPO).


19/052 To Invite Members of the Public to Comment on Planning Applications: there were no matters arising.


19/053 Reports of Working Groups
19/053/1 Recreation

·       Playdale has repaired the zip-wire.


19/053/2 Cemetery and Allotments

·       Invoices for allotment rents were sent out at the end of February and were payable by
1 April.  A £10 administration fee will be applied for late payment/reminders.

·       An allotment tenant has been burning commercial material on their plot.  The tenant has been asked by the Allotment Association not to do this in future.

·       At the beginning of the year, Mr & Mrs Winwright wrote to the Parish Council asking if they could replace the low wire fence on Parish Council land by the stream in the cemetery with a taller picket fence to give them more privacy.  The Parish Council had taken advice and Cllr Brotherston proposed that the Parish Council should agree to this request, but with the proviso that Mr & Mrs Winwright must give a written undertaking that it is not their intention to claim any part of Parish Council owned land; that they will install and upkeep the fence at their own expense; that they will maintain but not alter the Parish Council land and that the Parish Council and its contractors can have access to their land to deal with Japanese Knotweed.  This was seconded by Cllr Muller and agreed by all, other than by Councillor Hicks who objected to the proposal.



19/053/3 Environment

·       An Environmental Champions meeting will be held on 18 April at 7.30pm in the Memorial Hall.

·       Cllr Watkins asked the Environment Group to inspect all the white gates at the entrances to the village to ascertain whether or not repairs are necessary.

·       The HOOK NORTON road sign at The Firs end of the village is missing.

·       The damaged fence near the stream at Burycroft is the responsibility of OCC Public Rights of Way department. They will deal with the fence when funds allow.


  ·      Some months ago Taylor Wimpey dug a trench across Bourne Lane close to the new T-junction and then back-filled it. This has now sunk leaving a dip that needs to be rectified.  County Cllr Reynolds will report the matter to Highways.


19/053/4 Hook Norton War Memorial Hall

·     A User Group Meeting was held on 3 April 2019 at 7.00pm in the hall.  Minutes of that meeting were circulated before the meeting and are attached (Annex 2.)

·     Emergency lighting in the hall was upgraded by Bannor Electrical on 10 and 11 April.  Wall lights have been fitted. 

·     Bannor Electrical has been asked to quote for replacing old wall sockets with double sockets.

·     The Parish Clerk will ask Thomas Cleaning to carry out a deep clean of the hall in the next week or so.

·     The Parish Council will consider giving a grant to the Memorial Hall at its June meeting.








Finance/Schedule of Receipts and Payments for Authorisation by the Council:

The Parish Clerk presented the schedules of receipts and payments for April totalling £7,827.21 for the Parish Council and £676.39 for the Memorial Hall (Annex 3/4).  Cllr Wilson moved acceptance of the payments detailed.  This was seconded by Cllr Hicks and agreed unanimously.

The Parish Clerk had provided Councillors with end of year spend against budget details for 2018-2019 before the meeting (Annex 5).




Parish Council Elections:

Hook Norton Parish Council elections were scheduled for 2 May.  The election was uncontested as only nine people submitted Nomination forms.  Two vacancies will therefore arise after 2 May. Details of those elected are on the Parish Council Noticeboards and on the PC website.























Report on District Council Matters:  District Cllr Hugo Brown reported:

Mid-Cherwell Neighbourhood Plan:

A Referendum was held in March.  1,359 people voted – 1,231 (90.2%) in favour, 128 against.  Largest Neighbourhood Plan in Cherwell encompassing 11 Parishes.  Executive resolved at its meeting on 1st April to recommend to Council that it “makes” (i.e.: adopts) the Plan.

OVO Energy Women’s Cycle Tour:

The Executive resolved at its meeting on 1st April to support this for 2019 with a budget of £30,000 (for its 1/6th share).  The other 5/6th share are three other District Councils, OCC and Oxford City.  The Executive further resolved to recommend to Council that CDC also participates for 2020 and 2021, taking a 1/6 share of the cost which could be reduced by sponsorship.  The benefits are perceived to be:

§  a boost to tourism in the District and to the local economy from overnight stays and spending by those from outside the area and promoting the area generally through televised coverage of the event

§  a positive impact on community cohesion  through co-ordinating and encouraging community involvement  incl. schools, town and parish councils, charities and cycling clubs

§  looking to work with public health, schools and youth groups  to maximise the legacy of the 3-year deal with a focus on young women and girls







Report on County Council Matters:  County Cllr George Reynolds reported:

The reading room at the library is closed.  OCC has informed me that a stone has dropped from one of the walls.  This has led to visual inspections that will lead to a more extensive inspection using scaffolding.  The building is listed and OCC owns it. I have received an email indicating that a reserve fund will be used to remedy the situation.  Until then the reading room will remain closed.




Bourne Lane Estate; response from Taylor Wimpey.  The following verbatim email has been received from Taylor Wimpey regarding Bourne Lane estate; (Appendix 6)

“Dear Ms Watts

Since last writing to you there has been much debate between concerned residents and Taylor Wimpey about the phrase “Shared Access” which has resulted in legal opinion being sought.

They believed their drives were private and no one had the right to access them other than their immediate neighbours.

The legal opinion we have received is more restrictive than I would have thought but basically says that any of the drives/access roads described as shared access are available for use by any resident within the estate but not for people who live elsewhere. These are shown on the plan in dark brown.

The public open space adjacent to these access roads is available for use by anyone. This is shown in orange on the attached plan.

This means that a non-resident can pass through the estate walking on the grassed open space areas but not the hard surfaced drives.

The remaining roadways shown in light brown are prospectively adoptable and these are available for use by anyone both now and when they are adopted by Oxfordshire County Council.

In the light of the legal opinion, I must therefore withdraw my previous statement and replace it with the above.

I am sorry if this has caused any confusion but trust you will understand why this has arisen.”


Kind regards


Brian Peers

Adoptions Manager

Taylor Wimpey [Oxfordshire] Ltd. Windrush Court, Suite J, Abingdon Business Park, Abingdon, Oxfordshire, OX14 1SY


19/059 Correspondence:

The Parish Clerk had forwarded all correspondence to Councillors during the month and there were no matters outstanding.




To Invite Questions and Comments from Members of the Public: 








Cllr Watkins will represent the Parish Council at the Induction of Reverend Janet Faull in Hook Norton on 22 May.

Cllr Hicks asked if anyone is able to attend an Oxfordshire Neighbourhood Plan Group meeting on Saturday, 11 May in Chalgrove at 10.30am.  Unfortunately all Councillors have other commitments that day.



TheAnnual Parish Meeting will be held on Thursday, 9 May 2019 at 7.30pm


The next Parish Council Meeting will be held on 9 May 2019 at 7.45pmin the Memorial Hall.


There being no further business Councillor Watkins thanked everyone for attending and closed the public meeting at 8.31pm.


Signed ……………………………………..

Hook Norton Parish Council

Dated 9 May 2019